Scheduling
Helicopter Scheduling Software
That Knows a B3 From a Bus.
Generic booking calendars let any passenger land on any helicopter. ExpeditionHQ only books each tour on the aircraft type that can fly it, and shows your front desk exactly how many seats are left.
Your schedule should think in helicopters, not time slots.
Most booking software treats a helicopter like a kayak rental: a time slot with a headcount. ExpeditionHQ schedules by helicopter, so every booking respects the aircraft it is assigned to, the seats it has and the days it is not flying. It is one part of our helicopter tour operator software, included for $500/mo plus 1% of online sales. The same schedule feeds your online booking form and holds every seat on private flights.
How helicopter scheduling works in ExpeditionHQ
Helicopter-aware booking
Tours are matched to aircraft types, so a 5-seat helicopter is never sold like a 14-seat coach. Multi-booking orders spread across helicopters automatically, then down time slots.
Seat counts you can trust
Available seats come from each helicopter’s occupancy and the tour maximum. Staff see override warnings and a +N indicator for seats still sellable.
Three layers of unavailability
Block the whole base for a holiday, one helicopter for maintenance, or one tour for a charter. The rest of the schedule keeps selling.
Daily limits and block bookings
Set a maximum number of flights per day. Admins get a warning when they go over, staff without override are stopped, and block bookings hold seats for groups and partners.
The layout your crew already reads.
Helicopters across the top, time down the side. Drag a booking to reschedule it. When weather closes a departure, weathered orders are tracked separately so your sales numbers stay accurate. Read how operators handle weather rescheduling.